Guide to borrowing and ordering

Library card / user registration

To obtain a library card you have to be older than 18 years and live in Denmark. In order to borrow or order from DTU Library you have to be registered in our system either with a valid student card or a library card.

• Student at DTU must appear in person and present a valid DTU student card and documentation of present address (e.g. Danish Social Security Card) to be registered as a borrower.
   
• DTU employees and PhD students at DTU can order a library card using the registration form - see link below. You will receive the library card by mail in a few days. DTU employees and PhD students at DTU are registrated with their department address.
   
• Other users, business and institutions (Private users) not affiliated with DTU can order a library card by using the registration form - see link below. You will receive the library card by mail in a few days.

Registration form (in the on line Library Catalogue ALIS)
 

Change off address
DTU Library must be informed if you change your address. Please use the form the Library Catalogue ALIS: select "To change your address click here" in "User Setup" when you have log in to ALIS (User number and Pass word)  

• DTU Students have to notify DTU Library of their new address directly, even if the DTU Student Office has been informed! Use the form in the Library Catalogue ALIS mentioned above. 
   
• DTU employees and PhD students at DTU must be registered with their DTU department addresses and DTU Library must be notified at the end of the PhD period or on termination of employment. Any change of department address must also be advised. You may use the form in the Library Catalogue ALIS mentioned above.
  
• Other users, business and institutions (Private users) not affiliated with DTU may use the form in the Library Catalogue ALIS mentioned above to inform DTU Library of any change of address.  

From student to PhD student
If you change your status from DTU student to PhD student at DTU you have to notify DTU Library; the information is not updated automatically. It may have an impact on the prices of photocopies and articles etc. - se price list. You may use the form in the Library Catalogue ALIS: select "To change your address click here" in "User Setup" when you have log in to ALIS (User number and Pass word).
  

Lending period of loans from other libraries
The loan period for material borrowed from other libraries is normaly 4 weeks from date of receipt here. 

Renewal of loans
DTU Library does not renew loans. See: Lending period above.
Special rules apply to renewal of interlibrary loans (loans from other libraries throughDTU Library).

Renewal of loans from other libraries

Renewals of interlibrary loans, loans from other libraries, are according to the lending library's rules.

• Books
  Gives a summary of your loans and requests in the library catalogue, ALIS. To view your loans, click on "Log in" in the top menu in ALIS and enter your borrower number and barcode.
   
• Articles
  Articles ordered in the article database, DADS, are registered in "My Orders" in DADS.
  Log into DADS, click on "My Orders" in the left menu for a summary of your orders.
  Articles not ordered in DADS (but e.g. in  ALIS or in some other way), are registered in ALIS.
  Click on "log in" in the top menu in ALIS, enter your borrower number and barcode to view your orders.

• DTU students and employees may order relevant literature from other national or international libraries via DTU Library. Fees, specified in the current price list may be charged.
  Such books and articles can be ordered via "Special Order" in the library catalogue ALIS (ALIS guide).
  You should, however, be aware of the fact that ordering directly from other research libraries in the Copenhagen area may be quicker. 
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• Other users are able to order journal articles from international libraries via DTU Library for a fee specified in the current price list.
  If you need to borrow books from other Danish libraries you can do so via www.bibliotek.dk or by personally going to your local public library.
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Recall notices and charges for compensation claims
 

1. Recall notice	Free of charge (after 4 weeks - 6 months, see Lending period above)
2. Recall notice:	Free of charge
3. Recall notice:	150,00 kr. (charged even if the material is returned) And a compensation claim determined on the basis of the cost of corresponding material. Besides the replacement price, the compensation claim may include an administration fee for the procurement costs entailed in replacing the material

If the material is not returned after two recall notices, the borrower will be excluded from further ordering and borrowing material. The library will also require a fee and a compensation claim. If the borrowed material is returned, the borrower will still have to pay the fine before borrowing privileges can be restored.

Returning material
Loans can be returned at the library desk or by mail.
There is a post box at the library entrance in building 101 for returns outside of opening hours.

• Faculty, staff and students at DTU can access the licensed e-journals and databases from both DTU-Campus and outside campus using their DTU login and password. You may login to the DTU Portal and use the shortcut "DTU Library".
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• Other users can access the licensed resources at the Library.
  The resources which are not licensed can be accessed by all users via our homepage without DTU login.

• Books are registered in the library catalogue ALIS, and can be requested there.
   
• Journals are registered in List of Journals, where you can download/order articles.
   
• Fulltext articles can be downloaded in the article database DADS (for DTU). Other users can order copies.

Rush orders are considered for a fee according to the price list on telephone 4525 7250 (from 9.00 to 16.00).

The material will be available, at the latest, within half an hour from the marked times and for the rest of the day, after which it will be returned to the closed stacks.

Search in databases and electronic handbooks
DTU Library provides access to a comprehensive collection of databases and electronic handbooks within the areas of technology, science and medicine. You can access the databases via the reference guide. Use your DTU login and password to get full access to full text.