Regulations

1.1 DTU Library is a public library and everybody is welcome.

Current regulations
 
2.1 Users of DTU Library undertake to comply with the current regulations.
2.2 Violation of the regulations may lead to temporary or permanent exclusion from the use of DTU Library.
 

3.1 In order to use our electronic services, place orders or borrow material, you must be registered in the DTU Library user database.
3.2 DTU staff, PhD students and students are automatically registered via DTUBasen. It is the responsibility of the individual user that data in DTUBasen are up-to-date.
3.3 Private users (no affiliation with DTU) permanently resident in Denmark can be registered as users of DTU Library on presentation of valid identification, e.g. the Danish health insurance card (sundhedskort) or via the internet using the Central National Registration Number (CPR) for identification.
3.4 Companies are registered on provision of their CVR-number (company registration number) and will usually receive a library card. Companies must inform DTU Library of any change of address.
3.5 A library card can be issued for private users and DTU staff on request, however, the Danish health insurance card (sundhedskort) is usually used as a library card. DTU students may use their student card or the Danish health insurance card as a library card.
 

Email
 

4.1 All recall notices regarding DTU Library material, information about reservations as well as service notifications are sent via email.
4.2 DTU Library uses the official DTU email address for DTU staff, PhD students and students, cf. DTUBasen. It is the responsibility of the individual user to check the official email address in DTUBasen.
4.3 For private users and companies, DTU Library uses the email address stated upon registration. It is the responsibility of the private users and companies that this email address is available and current. This responsibility includes informing DTU Library of any change of email address.
4.4 DTU Library expects that all users check the email address used by DTU Library for new (incoming) mails. 

5.1 Some of the services of DTU Library are subject to fees, which can be seen in the current price list.

Borrowing material
 
6.1 No library material may be removed from the library until the loan has been properly registered, i.e. recorded at Library Service desk or the self service desk. DTU student card, Danish health insurance card (sundhedskort) or your library card can be used for identification for registration of a loan.
6.2 DTU Library material may not be damaged or defaced. Underlining and notations in borrowed material are not permitted. All loose paper must be removed before returning the books.
6.3 The borrower is responsible for the borrowed material once it has been issued on loan.
6.4 Borrowed material must not be lent to anyone else.
6.5 The borrower is personally liable for the borrowed material, also if the identity of the borrower has been misused.
6.6 Borrowed material must not be taken abroad without specific permission. This restriction does not apply to students at Øresund University.
6.7 The borrowing period is fixed by DTU Library (see Borrowing period in Guide to borrowing and ordering).
6.8 DTU Library is entitled to recall material before the expiry date.
6.9 The borrower is responsible for returning the borrowed material before the expiry date (see section Recall notices).
6.10 A return receipt can be issued. 
 

7.1 For security and storage reasons, certain types of material are not available for loan. Books that are more than one hundred years old are not available for loan.
7.2 Such material can be used at DTU Library or, in some cases and by special agreement, at another library with the necessary facilities.

Loan or copy
 

8.1 DTU Library reserves the right to restrict loans and provide copies instead for payment.
8.2 DTU Library does not lend journals, but can provide copies of requested articles. Prices vary according to DTU affiliation - staff, students or private user (see the price list).

Recall notices

 
9.1 The first recall notice is free of charge and gives the borrower a time limit of seven weekdays in which to return borrowed material. 
9.2 If the material is not returned within the specified time, a second recall notice is issued, also free of charge.
9.3 After another seven weekdays, material not yet returned will be treated as a compensation claim.
9.4 A compensation claim is a demand for reimbursement payment of the material and a fee (see the current price list). It excludes the borrower from ordering and borrowing material until the fee and/or claim is paid. If the material is returned, the reimbursement claim is cancelled, but the fee still applies.
9.5 The fee applies to all materials borrowed at the same time (according to registration in the library system). The compensation claim is per publication.
9.6 DTU Library has the right to hand over outstanding compensation claims and fees to SKAT, the Danish tax authorities, for collection.
9.7 Should the material be returned within one year after compensation has been paid, the amount will be refunded. The fee will still be applicable.
 

Compensation
 

10.1 The borrower is liable for damages to materials borrowed regardless of personal fault.
10.2 DTU Library reserves the right to determine the compensation claim on the basis of the cost of corresponding material. In addition to the replacement price, the compensation claim may include an administration fee for the procurement costs entailed in replacing the material.
10.3 The borrower is liable for costs incurred by DTU Library with regard to damaged material.

The library in DTU building 101
 
11.1 Bags, coats, etc. that have been brought into the library area may be subject to examination by the staff before the borrower leaves the premises.
11.2 DTU Library reserves the right to exclude persons who behave in a disorderly fashion, for example by making unnecessary noise.
 

Use of our IT facilities

 
12.1 The IT equipment may only be used for lawful purposes.

12.2 DTU Library is not liable for any damage arising in connection with the use of its IT installations. Examples of such damage include, but are not limited to, breakdown, loss of data, unfortunate use of credit cards, bank connections or other confidential data.

12.3 The use of private PCs is allowed in the library, if used in accordance with DTU Library regulations.

Electronic literature
 

13.1 Users must respect the current license terms. Commercial utilization of data, systematic downloading (including entire books or journals) and systematic storing of data is strictly prohibited.
13.2 Private users not affiliated with DTU can use most of the DTU Library electronic literature under DTU licence in the library in building 101 (walk-in users).
13.3 DTU staff, PhD students and students can use the DTU Library electronic literature under DTU licence using DTU login, even outside DTU Campus. Remote access is strictly personal and may only be used for personal study or research purpose.
13.4 It is prohibited to pass on a DTU login and password to others and to use a remote access in connection with other places of employment.
13.5 The user is liable for all use, including misuse of the DTU login by others.
 

Copyright
 
14.1 Copyright must be observed, i.e. products offered by DTU Library must not be redistributed in any form. 
14.2 It is the responsibility of the borrower/user to observe the copyright and abide by the copyright laws. 
  

Effective date

 
15.1 The above rules enter into effect on 1 November, 2011 and replace existing rules.